Edexcel must be informed in writing where there is a planned closure of a centre or programmes. This communication should include details of the proposed plan for learners who are registered and active as well as those who are enrolled but not yet withdrawn. A progression plan would need to be proposed and agreed with BTEC Quality Standards.
Records should be kept for three years or, where this is not possible, a plan made as to where they will be stored. The records that are kept should allow for an audit trail of the process from registration to certification, including records of assessors and internal verification activities. Retaining records is an obligation for all centres that are approved to offer Edexcel qualifications.
Where there is an unexpected closure, it is important that BTEC Quality Standards is informed in writing as soon as the remedial actions are identified. Quality Standards can be contacted at qualitystandards@edexcel.org.uk.