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The quality assurance process | Key documents  
 
Here you’ll find the support you need for every stage in the Quality Assurance process, including:

  • Vocational Quality Assurance Handbooks: the complete Guide to Quality Assurance – essential reading for everyone in the BTEC team
     
  • Centre Guides: concise overviews of key aspects of delivery – can be full or “Quick” Guides
     
  • Forms: all the forms you need in one handy zip file.

UK Centres

expand BTEC UK Quality Assurance Handbook 2014-15

The BTEC UK Quality Assurance Handbook 2014-15 is for everyone involved in delivery, assessment and verification of BTEC qualifications. Divided into individual chapters for easy access, it gives full details of our quality assurance processes for the 2014-15 academic year.

Download chapters of the UK handbook:

 1. Introduction
This quality assurance handbook is for you to share with all staff involved in delivery, assessme
nt and verification of BTEC qualifications. This introduction gives you an important overview of:

  • the key dates for the coming year
  • roles & responsibilities in your centre
  • each chapter and the qualifications covered.

 2. Quality Review & Development
Quality review & development is a central part of our BTEC quality assurance model. We carry out an annual visit to every centre running BTEC at Entry Level to Level 3.

 3. Lead Internal Verifiers
You should identify one Lead Internal Verifier for each QCF Principal Subject Area and also for each BTEC (NQF) programme you deliver. To make sure that you can find the correct guidance easily, the chapter has three sections:

  • Section 3a: General guidance
  • Section 3b: Lead Internal Verifier accreditation for BTEC (QCF)
  • Section 3c: Lead Internal Verifiers for BTEC (NQF)

 4. Standards Verification for BTEC (QCF) Entry Level to Level 3
Standards Verification helps ensure that you have accurate assessment and verification records and are assessing learners appropriately, consistently and fairly. QCF Standards Verifiers will sample assessed learner work and provide guidance and support.

 5. Standards Verification for BTEC (NQF) Firsts 
This chapter provides specific details about annual standards verification of the internally assessed units of these qualifications. Standards verification helps ensure that you have accurate assessment and verification records and are assessing learners appropriately, consistently and fairly. NQF Standards Verifiers will sample assessed learner work and provide guidance and support.

 6. Standards Verification for BTEC Children and Young People
This chapter provides information on standards verification for BTECs in the
 Children and Young People sector at Level 2 and 3. These qualifications have specific quality assurance requirements that are slightly different to other subjects. Each year, a subject specialist Standards Verifier will be allocated to you. This chapter also provides important information about combined assessment for Level 3 Diploma for the Children and Young People’s Workforce (CYPW).

 7. Standards Verification for BTEC Level 4 to 7: ExternalExamination
External Examination is the form of Standards Verification undertaken for BTEC Level 4 and 5 Higher Nationals, BTEC Foundation Art and Design and other BTEC Professional Qualifications at levels 4 and above.

expand BTEC Apprenticeships Quality Assurance Handbook, 2013-14

Supporting centres delivering BTEC Apprenticeships and BTEC Higher Apprenticeships, this Handbook is effective from 1 September 2013 to 31 August 2014.  It contains essential information, advice and guidance for:
  • Quality Nominees
  • Programme Managers
  • Internal Verifiers
  • Assessors.
If you are offering standalone BTECs or Edexcel NVQs or SVQs, you’ll need to refer to Chapter 10 of the UK Vocational Quality Assurance Handbook, 2013-14
 
Download the BTEC Apprenticeships handbook
 
 Work-Based Learning: BTEC Apprenticeships Quality Assurance Handbook 2013-14

Please note: If your centre is offering standalone BTECs or NVQ/SVQs, please refer to the UK Vocational Assurance Handbook 2013-14
expand UK Centre Guides

Centre Guides provide more in-depth advice and guidance on key topics.

 BTEC Centre Guide to Assessment: Entry Level - Level 3 
Issue 5: March 2014. The majority of BTEC units are assessed through internal assessment, so you can deliver the programme in a way that suits your learners and relates to local need. This guide is designed for BTEC programme teams and provides essential guidance on the planning and implementation of internal assessment.

It covers all BTEC qualifications from Entry Level to Level 3 and explains the assessment requirements for BTECs accredited on the Qualification Credit Framework (QCF) and the National Qualifications Framework (NQF). All staff involved in the management, delivery and assessment of BTECs should read this guide. This issue contains important updates on assessment requirements for BTEC Firsts and Nationals from September 2014.

 Guide to Internal Assessment for BTEC Firsts and Nationals
Issue 4: June 2014. This Guide for UK and International centres takes you through the mandatory rules governing internal assessment for all BTEC Firsts and Nationals which will take effect from 1 September 2014 and confirms what support is available to help you implement these new rules.

The rules build on existing requirements for next generation BTEC Firsts and 
cover:

  • how teachers and tutors should give feedback once learners have started on an assignment
  • how learners should work independently on assignments to create their own, authentic evidence for assessment
  • submission, resubmission and retakes.
Subject Guides to Internal Assessment for BTEC Firsts and Nationals
These Guides provide subject-specific examples of what the internal assessment rules framework for BTEC Firsts and Nationals looks like in practice. They contain:
  • a quick refresher on the rules framework and learner feedback stages
  • a "Theory into Practice" section with unit-level guidance and examples of Assessment Plans, Assignment Briefs, Observation Records and Assessment Records, showing what feedback you can give at each stage.​​
 
This guide introduces assessment tools and assignments, explains assignment briefs and gives step-by-step advice on every stage of producing an assignment brief.
 
The first section starts with the basics and takes you through creating high quality assessment tools including definitions of key terms like learning aim and assessment criteria, advice on what good quality assessment tools look like and discussion of your role as an assessor. The second section provides support and guidance from the BTEC Assessment team on how to write a good quality assignment brief. It breaks the assignment brief template into sections and gives step-by-step guidance on what’s needed at each stage.

BTEC Centre Guide to Assessment: Level 4-7
Issue 5: August 2014. Higher level BTEC units are assessed through internal assessment, so you can deliver the programme in a way that suits your learners and relates to local need. This guide is designed for higher level BTEC programme teams and provides essential guidance on the planning and implementation of internal assessment.

It covers all BTEC qualifications from Level 4 to 7 and explains the assessment requirements. It has been developed following feedback from centres and Standards Verifiers and replaces the HE Specialist Papers that we previously published on a number of assessment topics.

 BTEC Centre Guide to Internal Verification 
Internal verification is an essential part of BTEC delivery and assessment. It ensures that your internally assessed units have appropriate assessment opportunities and are assessed accurately to national standards. This guide is designed for BTEC programme teams and provides essential guidance on the planning and implementation of internal verification.

It covers all BTEC qualifications and explains the assessment requirements for BTECs accredited on the Qualifications and Credit Framework (QCF) and the new next generation BTECs accredited on the National Qualifications Framework (NQF). All staff involved in the management, delivery and assessment of BTECs should read this guide.

 BTEC Centre Guide to Managing Quality
This guide will help you manage BTEC programmes and plan and implement an effective quality assurance system.

 Instructions for sending postal samples via courier
We have an account with Parcelforce that you can use, free of charge, for sending standards verification samples. This document guides you through the process. Please note the new login details.

 HEI Licence Centre Guide
This guide supports the licence agreement for higher education institutions offering BTEC Customised Higher Nationals and other BTEC level 4-7 professional qualifications under licence, (known as the 'HEI Licence'). It provides practical support and information for UK higher education institutions (HEIs) with taught degree awarding powers operating under licence. It includes guidance on becoming an HEI Licence centre and ongoing administration and communication requirements.


 UK Centre Guide to BTEC Consortia
A BTEC consortium is a partnership between centres to offer BTEC qualifications. A consortium is approved at programme level and may be useful when two or more BTEC centres are delivering a programme together. This guide collates information and guidance relating to BTEC consortia from a range of sources, including approvals guidance, the UK Vocational Quality Assurance Handbook and OSCA Quickstart Guide.

expand Forms

We’ve prepared some useful templates and forms to save you time. If you use your own forms, these are still useful for reference to ensure you include all the information you need.

Assessment and Internal Verification forms

 
 
 

Because there are slightly different requirements for BTEC (QCF) and BTEC (NQF) we have produced two folders to make sure you access the correct forms for each BTEC type.
 
Each folder contains the following documents:
  • BTEC Assessment Plan
  • BTEC Assignment Brief
  • BTEC Internal Verification of Assignment Briefs
  • Observation Record and Witness Statement
  • Summative Assessment Record Sheet
  • BTEC Internal Verification of Assessment Decisions
  • BTEC Learner Assessment Submission Declaration.


These forms apply to both BTEC (QCF) and the new BTEC (NQF) Level 1/Level 2 Firsts and the new BTEC (NQF) Level 3 Nationals in Children's Play, Learning & Development.
 
This folder contains the following documents:
  • BTEC Lead Internal Verifier declaration 2013-14
  • BTEC learner consent declaration 2013-14
  • Instructions for sending BTEC samples via Parcelforce.

 Quality Review & Development 2014 -15: centre engagement document

This document is to help you prepare for the Quality Review & Development visit, which looks at the management of your BTEC programmes. You should complete this and send it to your Centre Quality Reviewer at least one week before the visit.

It also contains the quality objectives and measures used by the Centre Quality Reviewer to make judgements. You may also use this to make notes.
 


International centres (outside the UK)

expand International BTEC Quality Assurance Handbook 2012-13

The quality assurance process for international BTEC centres is different to the UK process. All staff involved in delivery, assessment and verification of BTEC qualifications outside the UK should read and understand this handbook.

 International BTEC Quality Assurance Handbook 2012-13
This handbook is for centres running BTEC programmes outside the UK. It will provide you with guidance on what you need to do to operate your programmes effectively and gain certification for your students. It is for you to share with all staff involved in management, delivery and assessment of your BTEC programmes.

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